Personal Assistant to the Co-Leaders

About the role

Key responsibilities include:

• Confidential and professional diary management
• Effective maintenance of email communication
• Meeting coordination and preparation
• Produce meeting documentation as required – agendas and minutes
• Proactively monitor approaching deadlines and follow up action items
• CV, bio and profile maintenance
• Generation of professional documentation in Word, Excel and PowerPoint
• Coordination of travel
• Credit card reconciliations
• Assist with management of projects overseen by the Co-Leaders

About You

The successful candidate will possess the following key attributes:

• Qualifications in Business Studies / Administration is highly desirable.
• Experience working with Aboriginal organisations and/or people is essential. Working in a research environment or exposure to research is essential.
• Demonstrated success in managing senior executives within similar organisation.
• Proficient with using Microsoft office applications, particularly Outlook, Word, Excel, PowerPoint, MS Teams and SharePoint.
• Excellent written and verbal communications skills.
• Extensive administration experience, including day-to-day financial and record keeping procedures.
• High level of initiative, integrity and work ethic.
• Ability to maintain high level of confidentiality.
• Highly organised and methodical with strong attention to detail.
• Excellent interpersonal skills.
• Excellent time management skills.
• Demonstrated high levels of collaboration with diverse partners and roles

Special Requirements

• Some out of hours work may be required.

Everything we do is underpinned by our core values and our institute is dedicated to grow a culture that pursues, enables and demands research excellence. We are proud of the work we do and work hard as a team to make a positive difference to the community.  Our values of excellence, innovation, courage, integrity and teamwork are what help us achieve our goals. If these are also your values and goals, apply today.

As a not-for-profit organisation, SAHMRI employees can access salary packaging options up to $15,900. Salary packaging lets you pay for things like the everyday costs of living with money from your salary before tax. This reduces your taxable income, meaning you could pay less tax and take home more of what you earn. For more information on salary packaging please see the Maxxia website.

For a copy of the position description, please click here.

For more information, please contact Odette Pearson at Odette.Pearson@sahmri.com

Applications close: Monday 2^nd December 2024

Applications may close earlier than advertised if a suitable candidate is found prior to the close date.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply

SAHMRI is a member of the Athena SWAN Science in Australia Gender Equity program. We have been awarded Bronze status for our commitment to advancing the careers of women, trans and gender diverse individuals in STEMM.