Executive Assistant

About the role

Key responsibilities include:

• Confidential diary management
• Meeting coordination and preparation
• Managing the administration of grants and submissions
• Facilitating and managing the process of publication submission
• Management of grants and publications in PURE for ACRA
• Organising travel and conference arrangement for the co-leaders
• Drafting of presentations, strategic documents, publications, newsletters, program statistics and reports
• Confidential and professional diary management
• Meeting coordination and preparation
• Proactively monitor approaching deadlines and follow up action items
• Academic CV, bio and profile maintenance
• Generation of professional documentation in Word, Excel and PowerPoint
• Credit card reconciliations
• High level administration assistance of projects overseen by the Co-Leaders

About You

The successful candidate will possess the following key attributes:

• Qualifications in Business Studies / Administration is highly desirable. Experience working with Aboriginal organisations and/or people is preferred. Working in a research environment or exposure to research is essential.
• Demonstrated success in managing senior executives within similar organisation.
• Methodical and strong attention to detail
• Proficient with using Microsoft office applications, particularly Outlook, Word, Excel, PowerPoint, MS Teams and SharePoint.
• Excellent written and verbal communications skills.
• Extensive administration experience, including day-to-day financial and record keeping procedures.
• High level of initiative, integrity and work ethic.
• Ability to maintain high level of confidentiality.
• Highly organised and methodical with strong attention to detail.
• Demonstrated high levels of collaboration with diverse partners and roles
• Strong understanding of Aboriginal and Torres Strait Islander Culture.

Special Requirements

• Some out of hours work and interstate travel may be required

Everything we do is underpinned by our core values and our institute is dedicated to grow a culture that pursues, enables and demands research excellence. We are proud of the work we do and work hard as a team to make a positive difference to the community. Our values of excellence, innovation, courage, integrity and teamwork are what help us achieve our goals. If these are also your values and goals, apply today.

As a not-for-profit organisation, SAHMRI employees can access salary packaging options up to $15,900. Salary packaging lets you pay for things like the everyday costs of living with money from your salary before tax. This reduces your taxable income, meaning you could pay less tax and take home more of what you earn. For more information on salary packaging please see the Maxxia website.

For a copy of the position description, please click here.

For more information, please contact Beth Kean at Beth.Kean@sahmri.com

Applications close: Friday 18^th April 2025

Applications may close earlier than advertised if a suitable candidate is identified prior to the close date.

Aboriginal and Torres Strait Islander people are strongly encouraged to apply